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Terms & Conditions / Submission Agreement

Last Updated: [11/12/2025]

LEGAL AGREEMENT

By submitting your film to Cinematic Luxe Indie Showcase & Weekly Cinematic Spotlight ("The Festivals"), you agree to the following Terms & Conditions, Submission Requirements, and Legal Provisions. This agreement is binding between the entrant ("Filmmaker") and Cinematic Luxe Media LLC ("The Festival Host").

Failure to comply with any portion of these terms may result in immediate disqualification.

SUBMISSION REQUIREMENTS

All filmmakers must adhere to the following:

  • Film Length & Format:

    Short/Student/Animated Films/TV/Web series Episodes: under 30 minutes

    Features: 40 to 90 minutes

    Documentaries: under 40 minutes

    File format must be digital (MP4 or MOV) and submitted via Cinematic Luxe Submission Portal or Festhome

  • Language & Subtitles

    Non-English dialogue films must include burned-in English subtitles

    Poor or missing subtitles may result in rejection

  • Ownership

    Filmmaker must own or have secured all rights to visuals, music, sound, and story elements

     No unlicensed music or copyrighted clips may be used without proper clearance (Director, Producer, Studio will be held accountable in a court of law and/or banned for life from the festival for violations)

  • Completion Date

     We accept all films no matter the release date

    No "works in progress" or unfinished submissions

  • Voting Requirement

    • All filmmakers must vote on at least 2 other films (1 Feature and 1 Short) during that season's festival cycle to be eligible for awards.

    • Failure to vote will result in disqualification from the seasonal event.

  • Submission Fee & Audience Pass

    • The submission fee/audience pass is non-refundable, regardless of acceptance status

    • Fee/pass includes one entry, and full festival access (violators will be banned permanently from festival)

  • Content Standards

    • Films promoting hate speech, gratuitous violence, or unlawful content will be rejected

    • Nudity and mature themes are accepted only when contextually and artistically justified (Cinematic Luxe panel of judges make the final call)

  • Multiple Submissions

    • Multiple entries are permitted in separate categories; each must be submitted and paid for separately

GLOBAL & ONLINE FORMAT DISCLAIMER

Cinematic Luxe is a fully online, international film festival. By submitting, you acknowledge and agree that:

  • Your film will be streamed digitally to a global audience on our password protected platform during its scheduled season

  • Audience members, filmmakers, and critics from around the world will be able to view and vote during this time

  • Streaming is time-limited (typically 14 days) and does not affect premiere status

  • You grant Cinematic Luxe non-exclusive, limited-time screening rights for the purposes of the festival and promotion

  • You retain full rights and ownership of your film at all times

DISQUALIFICATION CLAUSES

Your film may be automatically rejected or disqualified if:

  • Submission is incomplete or contains broken/unviewable links

  • Film lacks English subtitles where required

  • Submission contains unlicensed or pirated materials

  • Voting requirements are not fulfilled by the deadline

  • You attempt to vote for your own film or manipulate the voting process

  • Submission contains hate speech, plagiarized content, or false credits

LEGAL PROTECTIONS & LIABILITY

  • Rights & Licensing

    • By submitting, you affirm you own or control all legal rights to your film

    • You indemnify and hold harmless Cinematic Luxe, its staff, affiliates, and partners from any legal claims regarding copyright, trademark, privacy, or distribution violations

  • Publicity Usage

    • You grant Cinematic Luxe the right to use your film’s name, director/producer(s), actors, actresses, synopsis, stills, and trailer (if provided) for marketing and promotional purposes

  • Streaming and Exposure

    • Cinematic Luxe is not liable for any unauthorized copying or piracy that may occur via third-party software or screen recording; we use streaming security, but submission acknowledges this risk inherent to online exhibitions

  • Changes & Cancellations

    • The Festival reserves the right to modify screening dates, categories, awards, or programming as needed

    • No refunds will be issued for scheduling changes, non-selection, or disqualification based on these terms

For questions or clarification about these terms, email:

cluxefilmfest.submissions@gmail.com

Questions?